EXTRA-ORDINARY GENERAL MEETING (EGM) SESSION 2017/2018

Dear Fellows and Members of RISM,
 

Notice is hereby given that the Extra-Ordinary General Meeting will be held at RISM Resource Centre, (Lower Ground Floor),
No. 64 & 66, Bangunan Juruukur, Jalan 52/4, 46200 Petaling Jaya
on 30th September 2017 (Saturday)  at 10.00 am:

1.

To consider and approve the amendments to the Constitution Bye-Laws. Please refer to Appendix A for the summary of amendments.

Amendments to the Constitution Bye-Laws need 25 members voting in favour to be passed. Proxy votes are permitted in the EGM.

Even if you are intending to come personally for the EGM, please fill out the proxy form and return it to the Secretariat. When you do turn up for the EGM,
the proxy will be invalidated. The reason for the request for the return of the proxy is so that we know in advance that there will indeed be an EGM with adequate quorum on that date.

For information Bye law 52(3) states that:-
“The instrument appointing a proxy shall be in writing in a form prescribed by the Council or as near thereto as possible. A member shall only appoint as his proxy a member who is entitled by
the Byelaws to exercise a vote at a meeting of the Institution. The proxy shall be valid for use at one meeting only, or for any adjournment of that meeting.
The Council shall be entitled to issue and appeal for proxies in favour of the President or his nominee.”

Henceforth, please fill in the attached Proxy Form and return it to the RISM secretariat not later than 16th September 2017 (Saturday).

By Order of the General Council,

Sr LIM CHOON YONG, MRISM, ICVS, MPEPS
Hon. Secretary General
Session 2017/2018